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Pay your instructors

Set each instructor's pay rate, then review, approve and record payment for the timesheets they submit.

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Before you start

Timesheets and payroll is turned on by Studio Momo: ask us and we set it up with you.

  1. Step 1: Set each instructor's pay rates

    In the admin menu: Team & spaces, then Instructors

    Open an instructor and, under "Pay Rates", click "Add Rate". Give each rate a name, such as teaching or front desk, and an hourly amount, then save.

    An instructor with no pay rate can still log classes, but they are worth nothing on the timesheet.

  2. Step 2: Instructors log their hours

    Each instructor logs their classes and other hours on their own Timesheet and submits it. Pay periods run from the 1st to the 15th and from the 16th to the end of the month.

    Read Log your hours

  3. Step 3: Review the period's timesheets

    In the admin menu: Team & spaces, then Payroll

    The page opens on the current pay period; use the arrows to change it. The totals at the top count timesheets "Pending Review", "Approved" and "Paid", with "Total Hours" and "Total Amount".

    Set the filter to "Pending Review" to see what needs you, and click "View" on a timesheet to see its "Time Entries".

  4. Step 4: Approve or send it back

    In the admin menu: Team & spaces, then Payroll

    Click "Approve" if it is right. If not, click "Reject", write the "Rejection Reason" and click "Confirm Reject". The timesheet goes back to the instructor as a draft with your reason, for them to fix and submit again.

    StudioMomo does not message the instructor when you send a timesheet back, so tell them yourself.

  5. Step 5: Record the payment

    In the admin menu: Team & spaces, then Payroll

    Pay the instructor your usual way. Then open the approved timesheet, click "Mark as Paid", add a "Payment Reference (optional)" such as a check number, and click "Confirm Payment".

    This only records that you paid. StudioMomo does not send the money.