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Your studio

Rent out a room

Let people book and pay for your rooms by the hour, and send them the access details they need.

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Before you start

This needs Rentals switched on. An admin turns it on in Settings, under Features.

  1. Step 1: Open the room you want to rent

    In the admin menu: Team & spaces, then Rooms

    Click the room to open it. If it is not there yet, click "Add Room" and save it first: a new room has no rental settings until it has been saved once.

    In the room, open the "Rental Settings" tab.

    Read Add locations and rooms

  2. Step 2: Set the room's price and limits

    In the admin menu: Team & spaces, then Rooms

    Turn on "Enable rentals for this room". Fill in "Hourly Rate", choose "Minimum Hours", and set "Max Headcount (for rentals)", which can differ from how many fit in a class.

    Click "Save Rental Settings". Only rooms with rentals turned on appear on your booking page.

  3. Step 3: Add what renters of this room are told

    In the admin menu: Team & spaces, then Rooms

    In the same tab, "Lockbox Code" is emailed to the renter only and never shown on the booking page. "Access instructions for this room" adds anything specific to reaching this room. "Upload Image" adds a photo renters see.

    "Calendar ID" is optional. Connect a Google Calendar here if you want to block time for this room from Rentals.

  4. Step 4: Set the rules every room shares

    In the admin menu: Setup & help, then Settings, then Rentals

    "Booking increments" sets the start times renters can pick, and "How far ahead renters can book" sets how far out they can go. Switch on "Allow parties" or "Allow alcohol" if you accept them.

    These are defaults. A room can override any of them in its own rental settings.

  5. Step 5: Write the access details and policies

    In the admin menu: Setup & help, then Settings, then Rentals

    Under "Access details for every room", "WiFi network", "WiFi password", "Access notes", "Sound system" and "Equipment" go into every confirmation and reminder email, for every room. A room's own notes are added alongside these, not instead of them.

    Under "Policies", fill in "Cancellation policy text". Reminder emails the day before are off until you turn on "Send 24h booking reminder emails".

    Each card saves on its own: save the card you changed before you leave the page.

  6. Step 6: Where renters book

    Renters book from the Rentals page of your website. They pick a room, a length and a start time, sign in, and pay by card at checkout. Cancelling is free up to 48 hours before the rental.

    Your instructors can book a room from the same page at no charge.

    Read Get paid online